A screenshot of an email security button.

Learning Basic Email Security

Personal security is a big concern for most people and businesses in the 21st century. Almost every individual has an email account and almost every company uses email for their business. Shredding important documents with sensitive information has turned into a quick digital delete button. But does this truly delete an email? Not always. An email doesn’t simply disappear once deleted, it can stay on a server for years afterward. That’s why it’s vital for companies and individuals to learn basic email security.

Have Multiple Email Accounts for Email Security

This may sound more troublesome than helpful, but in the long term, having multiple emails could save you from being hacked. Most experienced business owners have a minimum of three emails, one for social networking, one for business, and one for personal. How does having multiple emails help with security? Multiple email accounts help to cut down on spam, phishing, and spyware. 


Know the Signs of Embedded Links & Phishing

Phishers and scammers are always looking for ways to trick email users to click on embedded links that will install malware to a computer and access important information. Watch for surprising or strange emails that may seem to be from banks or other financial institutions like PayPal. If you are not expecting an email from these companies or if the email seems strange, don’t click on any links, respond to the email, or try calling any numbers on that email. Instead, Google the bank or financial institution to find their phone number, call that number and talk with a verified employee. 


Too Good to Be True Money Offers

If you receive an email that seems too good to be true, offering you thousands or millions of dollars, it’s a scam. Don’t fall for a scam that offers fast easy money. The best thing to do with emails like this is check with ScamAdviser, a site that lists common email fraud. Do not respond to this email, do not click on any links, and do not call any numbers. Simply, mark it as spam in your email and delete it.


A good security plan can protect you from many viruses. Worms and spyware, but there is no complete email security program, so be careful when opening spam. Learning how to keep your email security to protect your personal data is vital in today’s world. 

At CCSI we offer a wide range of email services. Contact us to learn how we can help!

Leave a Reply

Your email address will not be published. Required fields are marked *